ms word 2007 course tutorial(2nd)

  • NSHIMIYUMWUNGELI Antoine Marie Zacharie
  • NEWS-TECHNOLOGY

Copy Formatting
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting.  To copy the formatting, do the following:

  • Select the text with the formatting you want to copy.
  • Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
  • Apply the copied format by selecting the text and clicking on it.

Clear Formatting
To clear text formatting:

·        Select the text you wish to clear the formatting

·        Click the Styles dialogue box on the Styles Group on the Home Tab

·        Click Clear All

Formatting paragraphs allows you to change the look of the overall document.  You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear.  To change the alignment:

  • Click the Home Tab
  • Choose the appropriate button for alignment on the Paragraph Group.
    • Align Left:  the text is aligned with your left margin
    • Center:  The text is centered within your margins
    • Align Right:  Aligns text with the right margin
    • Justify:  Aligns text to both the left and right margins.

Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:

  • First Line:  Controls the left boundary for the first line of a paragraph
  • Hanging:  Controls the left boundary of every line in a paragraph except the first one
  • Left:  Controls the left boundary for every line in a paragraph
  • Right:  Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

  • Click the Indent buttons to control the indent. 
  • Click the Indent button repeated times to increase the size of the indent.
  • Click the dialog box of the Paragraph Group
  • Click the Indents and Spacing Tab
  • Select  your indents

Add Borders and Shading
You can add borders and shading to paragraphs and entire pages.  To create a border around a paragraph or paragraphs:

  • Select the area of text where you want the border or shading.
  • Click the Borders Button on the Paragraph Group on the Home Tab
  • Choose the Border and Shading
  • Choose the appropriate options

Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:

  • Select the text you wish to format. 
  • Click the dialog box next to the Styles Group on the Home Tab. 
  • Click the style you wish to apply. 

Create Links
Creating links in a word document allows you to put in a URL that readers can click on to visit a web page.  To insert a link:

  • Click the Hyperlink Button on the Links Group of the Insert Tab. 
  • Type in the text in the “Text to Display” box and the web address in the “Address” box.

Change Spacing Between Paragraphs and Lines
You can change the space between lines and paragraphs by doing the following:

  • Select the paragraph or paragraphs you wish to change.
  • On the Home Tab, Click the Paragraph Dialog Box
  • Click the Indents and Spacing Tab
  • In the Spacing section, adjust your spacing accordingly

The use of Styles in Word will allow you to quickly format a document with a consistent and professional look.  Styles can be saved for use in many documents.

Apply Styles
There are many styles that are already in Word ready for you to use.  To view the available styles click the Styles dialog box on the Styles Group in the Home Tab.  To apply a style:

  • Select the text
  • Click the Styles Dialog Box
  • Click the Style you choose

Creating New Styles
You can create styles for formatting that you use regularly.  There are two ways to do this:  New Styles or New Quick Styles.

New Styles
To create a new style:

  • Click the Styles Dialog Box
  • Click the New Style Button
  • Complete the New Style dialog box. 
  • At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.

New Quick Style
To create a style easily:

  • Insert your cursor anywhere in the chosen style
  • Click the Styles dialog box
  • Click Save Selection as New Quick Style

Style Inspector
To determine the style of a particular section of a document:

  • Insert cursor anywhere in the text that you want to explain the style
  • Click the Styles Drop Down Menu
  • Click the Style Inspector Button

 

Tables are used to display data in a table format. 

Create a Table
To create a table:

  • Place the cursor on the page where you want the new table
  • Click the Insert Tab of the Ribbon
  • Click the Tables Button on the Tables Group.  You can create a table one of four ways:
    • Highlight the number of row and columns
    • Click Insert Table and enter the number of rows and columns
    • Click the Draw Table, create your table by clicking and entering the rows and columns
    • Click Quick Tables and choose a table

Enter Data in a Table
Place the cursor in the cell where you wish to enter the information.  Begin typing.

Modify the Table Structure and Format a Table
To modify the structure of a table:

  • Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to the table design and layout.

On the Design Tab, you can choose:

  • Table Style Options
  • Table Styles
  • Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon.  This Layout tab allows you to:

  • View Gridlines and Properties (from the Table Group)
  • Insert Rows and Columns (from the Rows & Columns Group)
  • Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
  • Merge or Split Cells (from the Merge Group)
  • Increase and Decrease cell size (Cell Size Group)
  • Align text within the cells and change text directions (Alignment Group)

 

Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

Symbols and Special Characters
Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:

  • Place your cursor in the document where you want the symbol
  • Click the Insert Tab on the Ribbon
  • Click the Symbol button on the Symbols Group
  • Choose the appropriate symbol.

Equations
Word 2007 also allows you to insert mathematical equations.  To access the mathematical equations tool:

  • Place your cursor in the document where you want the symbol
  • Click the Insert Tab on the Ribbon
  • Click the Equation Button on the Symbols Group
  • Choose the appropriate equation and structure or click Insert New Equation
  • To edit the equation click the equation and the Design Tab will be available in the Ribbon

Illustrations, Pictures, and SmartArt
Word 2007 allows you to insert illustrations and pictures into a document.  To insert illustrations:

  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the Clip Art Button
  • The dialog box will open on the screen and you can search for clip art.
  • Choose the illustration you wish to include

To insert a picture:

  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the Picture Button
  • Browse to the picture you wish to include
  • Click the Picture
  • Click Insert

Smart Art is a collection of graphics you can utilize to organize information within your document.  It includes timelines, processes, or workflow. To insert SmartArt

  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the SmartArt button
  • Click the SmartArt you wish to include in your document
  • Click the arrow on the left side of the graphic to insert text or type the text in the graphic.

Resize Graphics 
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.

Watermarks
A watermark is a translucent image that appears behind the primary text in a document.  To insert a watermark:

  • Click the Page Layout Tab in the Ribbon
  • Click the Watermark Button in the Page Background Group
  • Click the Watermark you want for the document or click Custom Watermark and create your own watermark
  • To remove a watermark, follow the steps above, but click Remove Watermark

There are many features to help you proofread your document.  These include:  Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.

Spelling and Grammar
To check the spelling and grammar of a document

  • Place the cursor at the beginning of the document or the beginning of the section that you want to check
  • Click the Review Tab on the Ribbon
  • Click Spelling & Grammar on the Proofing Group. 
  • Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.


If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

Thesaurus
The Thesaurus allows you to view synonyms.  To use the thesaurus:

  • Click the Review Tab of the Ribbon
  • Click the Thesaurus Button on the Proofing Group. 
  • The thesaurus tool will appear on the right side of the screen and you can view word options.


You can also access the thesaurus by right-clicking any word and choosing Synonyms on the menu.

Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is.  To customize AutoCorrect:

  • Click the Microsoft Office button
  • Click the Word Options Button
  • Click the Proofing tab
  • Click AutoCorrect Options button
  • On the AutoCorrect Tab, you can specify words you want to replace as you type

Create a New Default Dictionary
Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in Word.  You can customize the dictionary to recognize these words.

  • Click the Microsoft Office button
  • Click the Word Options Button
  • Click the Proofing tab
  • Click the When Correcting Spelling tab
  • Click Custom Dictionaries

 

  • Click Edit Word List
  • Type in any words that you may use that are not recognized by the current dictionary.

Check Word Count
To check the word count in Word 2007 look at the bottom left corner of the screen.  It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.

 Modify Page Margins and Orientations
The page margins can be modified through the following steps:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, Click Margins
  • Click a Default Margin, or
  • Click Custom Margins and complete the dialog box.

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To change the Orientation, Size of the Page, or Columns:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, Click the Orientation, Size, or Columns drop down menus
  • Click the appropriate choice

Apply a Page Border and Color
To apply a page border or color:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Background Group, click the Page Colors or Page Borders drop down menus

Insert Common Header and Footer Information
To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:

  • Click the Insert Tab on the Ribbon
  • Click Header or Footer
  • Choose a style

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  • The Header/Footer Design Tab will display on the Ribbon
  • Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer

Create a Page Break
To insert a page break:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, click the Breaks Drop Down Menu
  • Click Page Break

Insert a Cover Page
To insert a cover page:

  • Click the Insert Tab on the Ribbon
  • Click the Cover Page Button on the Pages Group
  • Choose a style for the cover page

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Insert a Blank Page
To insert a blank page:

  • Click the Insert Tab on the Ribbon
  • Click the Blank Page Button on the Page Group
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